Frequently Asked Questions

1. What is the Workplace Giving?

The Workplace Giving is a mechanism that allows individuals to make contributions to non-profit organizations of their choice throughout the year.

2. How does the Workplace Giving work?

Open a Workplace Giving account in your name by making a donation to the “Workplace Giving” through your Company Campaign. Indicate the amount you wish to donate, using check, credit card, or payroll deduction. If you use check or one-time credit card, your donation is deposited into your Workplace Giving account as a one-time deposit. If you donate using payroll deduction or choose to have your credit card charged at a later date, deposits are made to your account based upon your payroll department’s remittance schedule or the charge schedule you choose.

• -A minimum donation of $100 to the Workplace Giving is generally requested. This amount may be lower if your Company’s Leadership Program allows for it.
• -A minimum donation of $25 per agency is required for each distribution.
• -Your donation is deposited in your name into your own individual Workplace Giving account.· Once you have made a Flex Fund donation, you will receive a welcome package via mail providing you with your Flex Fund Account personal identification number (PIN) and the link to the secure Flex Fund web site. You can log on to the secure site using your PIN and view your current available balance and make distributions to charitable organizations of your choice at your convenience.
• -You can use the web site to designate the amount you wish to contribute to organizations throughout the year using the funds in your account.You can contribute to as many organizations as you wish as long as there are funds in your account to cover your contributions.

3. What kind of organizations can I contribute to using the funds in my Workplace Giving account?

Organizations eligible to receive contributions from your Workplace Giving account must be certified as nonprofit 501 (c) (3) under the IRS Code. Various search utilities are available to account holders to find appropriate agencies. You may also contact us at 1-800-543-1203 or via e-mail at: info@myflexfund.org for assistance.

4. Is my donation to the Workplace Giving tax deductible?

Yes. If you donate using check or credit card, you may claim a deduction in the year you make the donation. If you donate using payroll deduction or choose to have your credit card charged at a later date, you may claim the tax deduction in the year that the donations are deducted from your pay or the charge made to your card. Your tax deduction is taken in the year you make payments to the Workplace Giving, not in the year you make distributions. Any unused balance in your Workplace Giving account will automatically roll over into the following year (requires no action by you - see question #5).Please note: You may not use your Workplace Giving to purchase tickets to a gala or golf outing or any non-profit organization event where some value is returned to you (a meal, grounds fees, etc.). IRS rules prohibit the deduction of the portion of a contribution that pertains to anything of value received by the donor.

5. How long can funds be kept in my Workplace Giving account?

As long as your Workplace Giving account remains active, there is no time limit and you may keep a balance in your account and have access to it for as long as you like. To keep your account active, you must make contributions to or distributions from your account from time to time. If an account is completely dormant for three years, the funds will be turned over to Bergen County United Way’s Community Care Fund. Balances in your Workplace Giving are not refundable to you, the donor, for any reason.

6. Who administers my individual Workplace Giving account?

Bergen County’s United Way administers and provides technical support for the Workplace Giving.

7. Is there an administration fee?

There is not currently an administration fee. Bergen County’s United Way reserves the right to impose a reasonable fee in the future based upon prevailing economic conditions. You will be notified in advance of any change to our fee structure.

8. If I have questions or need more information, whom should I contact?

For more information about the Workplace Giving please call 1-800-543-1203, or send your question(s) via e-mail to: info@myflexfund.org.